Facts and Administrative Cost

FAMU ORGANIZATION CODES AND NUMBERS

 FACILITIES AND ADMINISTRATIVE (F&A) COSTS

(Formerly Indirect Costs)

Rate Base*

Rate (07/1/2025 - 06/30/2028)

Location

Applicable To

MTDC

42.0%

On-Campus

Research Agriculture

MTDC

50.0%

On-Campus

Organized Research

MTDC

33.0%

On-Campus

Other Sponsored Activities

MTDC

58.0%

On-Campus

Instruction

MTDC

26.0%

Off-Campus

All Programs

TDC

varies

On/Off-Campus

State of Florida

Provisional

07/01/2028

Until Amended

Use same rates and conditions as
those cited for fiscal year ending
June 30, 2028

Base* Modified Total Direct Costs (MTDC), consisting of all direct salaries and wages, applicable fringe benefits, materials, supplies, services, travel and subgrants and subcontracts up to the first $25,000 of each (regardless of the period of performance of the subawards under the awards).  MTDC shall exclude equipment, capital expenditures, charges for patient care rental costs of off-site facilities, tuition remission, scholarships, and fellowships, participant support costs and the portion of each subaward in excess of $25,000.  Other items may only be excluded when necessary to avoid serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

Equipment Definition: Equipment means an article of nonexpendable tangible personal property having a useful life of more than one year, and an acquisition cost of $5,000 or more per unit.

For contracts with State of Florida agencies (not including other SUS Universities), use agency specified Total Direct Cost (TDC) unless otherwise specified.

For all activities performed in facilities not owned by organization and to which rent is directly allocated to the project(s), the off-site/off-campus rate will apply. Projects or contracts will not be subject to more than one indirect cost rate. If more than 50% of a project is performed off-site/off-campus, the off-site/off- campus rate will apply to the entire project. All applicable project(s) will be charged TDC.

FRINGE BENEFITS RATES

Fringe benefits consist of Social Security, Retirement, Health Insurance, Life Insurance, Worker’s Compensation, Health Insurance and Termination Pay (annual and sick leave). The listed rates are only for estimates for budget proposal preparations only. The payroll fringe benefits are charged to each contract or grant during the payroll process which will be based on the actual cost of individual employee benefit elections. The following rates should be used in calculating fringe benefits for proposals budget development:

Fringe Benefit Rates:

Effective: 07/01/2025 - 06/30/2028

A&P Positions

38%

USPS Positions

38%

USPS (Campus Security)

38%

Faculty

38%

Executive Positions

38%

Other Personnel Services (OPS) – Faculty/A&P/USPS

38%

Other Personnel Services (OPS)

14%

Graduate Students

14%

Undergraduate Students

14% (only if the student is not enrolled at the university)

Provisional

07/01/2028

Until Amended

Use same rates and conditions as
those cited for fiscal year ending
June 30, 2028

PROPOSAL TRANSMITTAL REVIEW FORM

A Proposal Review Transmittal Form for Sponsored Projects must be used to obtain signature approvals and to assist orderly routing of proposals. This form is an internal document and is not submitted to the sponsoring agencies. The principal investigator should submit the original proposal along with the Proposal Review Transmittal Form after all signatures have been obtained. Signatures must be received from all department chairs, directors and deans of all investigators involved in the project as well as the Request for Proposal, and the applicable compliance and facility approvals listed below. After the proposal has been reviewed by the Office of Sponsored Programs and approved by the Vice President for Research, the principal investigator will be notified that it has been submitted to the sponsor.

 Contacts for information regarding the compliance and facility use approvals:

Human Subjects*

ORGANIZATIONAL DEMOGRAPHICS

Applicant Name or Organization:

Florida A&M University, acting for and on behalf of the FAMU Board of Trustees

 Institutional Representative:

Charles A. Weatherford, Ph.D.

Vice President for Research

Applicant Contact Information:

Office of Sponsored Programs

400 Foote-Hilyer Administration Center Florida A&M University

Tallahassee, FL 32307-3200

(850) 599-3531

(850) 599-3952 (Fax)

sponsor@famu.edu

COGNIZANT AUDIT OFFICE

Department of Health and Services

Cost Allocation Unit

Cohen Building, Room 1067

5600 Fisher Lane Office 08N144

Rockville, MD 20857

Telephone: (202) 401-2808

Email: CAS-Bethesda@psc.hhs.gov

COGNIZANT ADMINISTRATION OFFICE

Department of Health and Human Services

Darryl W. Mayes

Effective Date: 07/01/2025